Keyboard Shortcuts of Computer
Ctrl+N: Create a new document
Ctrl+O: Open an existing document
Ctrl+S: Save a document
F12: Open the Save As dialog box
Ctrl+W: Close a document
Ctrl+Z: Undo an action
Ctrl+Y: Redo an action
Alt+Ctrl+S: Split a window or remove the split view
Ctrl+Alt+V: Print Layout View
Ctrl+Alt+O: Outline View
Ctrl+Alt+N: Draft View
Ctrl+F2: Print Preview View
F1: Open the Help pane
Alt+Q: Go to the “Tell me what you want to do” box
F9: Refresh the field codes in the current selection
Ctrl+F: Search a document
F7: Run a spelling and grammar check
Shift+F7: Open the thesaurus. If you have a word selected, Shift+F7 looks up that word in the thesaurus.
Moving Around in a Document
You can use keyboard shortcuts to easily navigate throughout your document. This can save time if you have a long document and don’t want to scroll through the entire thing, or simply want to easily move between words or sentences.
Left/Right Arrow: Move the insertion point (cursor) of one character to the left or right
Ctrl+Left/Right Arrow: Move one word to the left or right
Up/Down Arrow: Move up or down one line
Ctrl+Up/Down Arrow: Move up or down one paragraph
End: Move to the end of the current line
Ctrl+End: Move to the end of the document
Home: Move to the beginning of the current line
Ctrl+Home: Move to the beginning of the document
Page Up/Page Down: Move up or down one screen
Ctrl+Page Up/Page Down: Move to the previous or next to browse object (after performing a search)
Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window
F5: Open the Find dialog box with the “Go-To” tab selected, so you can quickly move to a specific page, section, bookmark, and so on.
Shift+F5: Cycle through the last three locations where the insertion point was placed. If you just opened a document, Shift+F5 moves you to the last point you were editing before closing the document.
Selecting Text
You may have noticed from the previous section that the arrow keys are used for moving your insertion point around, and the Ctrl key is used to modify that movement. Using the Shift key to modify a lot of those key combos lets you select text in different ways.
Shift+Left/Right Arrow: Extend your current selection by one character to the left or right
Ctrl+Shift+Left/Right Arrow: Extend your current selection by one word to the left or right
Shift+Up/Down Arrow: Extend selection up or down one line
Ctrl+Shift+Up/Down Arrow: Extend selection to the beginning or end of the paragraph
Shift+End: Extend selection to the end of the line
Shift+Home: Extend selection to the beginning of the line
Ctrl+Shift+Home/End: Extend selection to the beginning or end of the document
Shift+Page Down/Page Up: Extend selection down or up to one screen
Ctrl+A: Select the entire document
F8: Enter selection mode. While in this mode, you can use the arrow keys to extend your selection. You can also press F8 up to five times to extend the selection outward. The first press enters selection mode, the second press selects the word next to the insertion point, the third select the whole sentence, the fourth all the characters in the paragraph, and the fifth the whole document. Pressing Shift+F8 works that same cycle, but backward. And you can press Esc any time to leave selection mode. It takes a little playing with to get the hang of it, but it’s pretty fun!
Ctrl+Shift+F8: Selects a column. Once the column is selected, you can use the left and right arrow keys to extend the selection to other columns.
Editing Text
Word also provides several keyboard shortcuts for editing text.
Backspace: Delete one character to the left
Ctrl+Backspace: Delete one word to the left
Delete: Delete one character to the right
Ctrl+Delete: Delete one word to the right
Ctrl+C: Copy or graphics to the Clipboard text
Ctrl+X: Cut selected text or graphics to the Clipb…
Undo the previous action.
Ctrl+Z
Redo the previous action, if possible.
Ctrl+Y
Cut the selected content to the Clipboard.
Ctrl+X
Copy the selected content to the Clipboard.
Ctrl+C
Paste the content from the Clipboard.
Ctrl+V
Bold the selected text.
Ctrl+B
Italicize the selected text.
Ctrl+I
Underline the selected text.
Ctrl+U
Insert a line break.
Shift+Enter
Find text.
Ctrl+F
Move the cursor up by one paragraph.
Alt+Up arrow key
Move the cursor down by one paragraph.
Alt+Down arrow key
Move the cursor left by one word.
Alt+Left arrow key
Move the cursor right by one word.
Alt+Right arrow key
Move the cursor to the beginning of the current line.
Ctrl+Left arrow key
Move the cursor to the end of the current line.
Ctrl+Right arrow key
Select text.
Shift+Arrow keys
Select the paragraph above.
Shift+Alt+Up arrow key
Select the paragraph below.
Shift+Alt+Down arrow key
Select the word to the left.
Shift+Alt+Left arrow key
Select the word to the right.
Shift+Alt+Right arrow key
Select from the current position to the beginning of the line.
Shift+Ctrl+Left arrow key
Select from the current position to the end of the line.
Shift+Ctrl+Right arrow key
Select all document content.
Ctrl+A
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